Executive Assistant (m/w/d)
Posted on October 25, 2025 (28 minutes ago)
Who we are?
Recare is one of the leading digital startups in the German healthcare sector, dedicated to rethinking healthcare with a platform for digital care coordination. We find, locate, and coordinate capacities so that healthcare professionals have more time for their patients.
Within a short time, Recare has brought together more than 660 acute and rehabilitation clinics as well as over 17,000 other service providers on its digital platform. Renowned hospitals and clinic groups such as Vivantes, Sana Kliniken AG, München Klinik, Medical School Hannover, and University Hospital Essen are among Recare's customers using the innovative Recare platform.
Job Description
About Recare
As one of the leading German HealthTech companies, we are reshaping discharge management - technology-driven, patient-centered, and free of bureaucracy. Besides our market-leading SaaS platform, we develop AI solutions that radically simplify processes in hospitals and post-acute care providers, relieve professionals, and refocus attention on patients. Currently, we connect two-thirds of all German hospitals with over 650 rehabilitation clinics and 25,000 care and homecare providers. We are growing rapidly with around 70 employees and seek people with a strong commitment to improve the healthcare system with us.
Department: CEO Office | Reporting line: Chief of Staff | Working hours: Full-time or part-time possible
About the role
The CEO Office is looking for an Executive Assistant to support the CEO, Chief of Staff, and director level at Recare. This role is evenly split across two responsibility areas and offers the opportunity to build a generalist profile, collaborate closely with the top management, and gain interdisciplinary insights across all departments.
Expectations as Executive Assistant (m/w/d):
- Purpose-driven work – Your work has a positive impact on patients, their relatives, and healthcare professionals.
- Company culture – We have flat hierarchies promoting high performance and strong team dynamics. We maintain a respectful, loyal, and appreciative environment and expect the same from you.
- Flexibility – Pick up your child from daycare or enjoy sports during lunch breaks. We support flexible working hours with consideration for customer availability. Workations are possible by arrangement.
- Edenred card – You can use it according to your needs.
- Additional vacation day – You can celebrate your birthday off with your loved ones.
Responsibility Area 1: Administrative ownership of the CEO Office (approx. 50%)
Direct support of the CEO
- Complete calendar and appointment management
- Planning and organization of business trips
- Coordination of external appointments and events with the Marketing team
- Taking on smaller operational tasks (research, document creation, external communication)
Strategic support of the Chief of Staff / authorized officer
- Operational support for strategic projects, management formats, goal tracking, and decision-making processes
- Support for communication initiatives (e.g., All-Hands meetings), and preparation and follow-up of management meetings
- Maintenance and quality assurance of central knowledge databases (Notion) and contract databases (Contract Hero) in collaboration with the General Counsel
- Planning and execution of management events ("Admin Weeks", management retreats, etc.)
Responsibility Area 2: Administrative & operational support for Director-level and organization (approx. 50%)
Support for the leadership team
- Administrative support for the four directors (Product, Tech, Revenue & Growth, Finance) in daily business
- Organization of team events, sprints, and cross-departmental initiatives (Note: Not a classic secretarial role – directors manage their calendars themselves. Leadership formats and strategic initiatives are centrally organized and quality assured by you.)
Company-wide administrative coordination
- Point of contact for CEO and Chief of Staff availability and organizational coordination across the company
Requirements
Our ideal Executive Assistant (m/w/d):
Organizational excellence
- Experience managing complex calendars and travel planning
- Structured, proactive, and solution-oriented work style
- Ability to manage multiple priorities simultaneously
Strategic understanding
- Understanding of strategic contexts and business processes
- High independence and decision-making ability in administrative areas
- Absolute discretion in handling confidential information
Communication & collaboration
- Excellent communication skills at all hierarchy levels
- Service orientation and professional demeanor
- Team player with high social competence
Language skills
- Fluent German
- Very good English
Practical requirements
- Remote-capable working style
- Willingness to temporarily take strategic responsibility during the Chief of Staff's parental leave
- Availability for a timely start
- Digital affinity and natural use of G-Suite, Slack, and Notion (commonly used tools at the company)
We look forward to your application!
Do you want to join our team?
Do you feel like Recare?
"Do you and Recare fit together? Let's find out in a conversation. I look forward to meeting you soon."
Michael Tunin
Talent Acquisition Manager Recare