Scheduling & Calendar Management

• Manage and coordinate the Marketing VP4 calendar, ensuring efficient scheduling of meetings, appointments, and events.
• Proactively identify and resolve scheduling conflicts.
• Coordinate video production days and travel.

Email Management

• Monitor and manage the VP4 inbox, flagging priority messages and drafting responses.
• Ensure timely follow-ups and organize communications for efficiency.

Invoice & Expense Management

• Enter and track invoices, ensuring accuracy and timely processing.
• Assist with expense reporting and budget tracking for the marketing team.

Administrative Support

• Provide general administrative support, including tracking and following up on action items.
• Organize and maintain digital files and documents.
• Assist with tasks such as gift card coordination and corporate onboarding.

Proactive Task Management

• Anticipate team and executive needs, proactively solving problems before they arise.
• Take initiative in removing tasks from the VP4 workload.
• Support operational efficiency, including QA testing of funnels and other processes.

Growth & Development Opportunities

• Collaborate with the marketing team on special projects.
• Explore growth areas in marketing operations, creative development, campaign management, and AI tool adoption.
• Contribute ideas to improve workflows, reporting, and automation.

Must-Haves

• Proactive Mindset: Strong initiative with the ability to anticipate needs and independently add value.
• Organizational Excellence: Exceptional attention to detail; able to manage multiple tasks and priorities simultaneously.
• Communication Skills: Strong written and verbal communication; able to draft professional correspondence.
• Tech-Savvy: Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), project management tools (Asana), and communication platforms (Zoom).
• Availability: Minimum 4-hour overlap with 10 AM6 PM MT.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion.

Valued Experience

• Familiarity with marketing tools and platforms (Braze, Canva, Adobe Creative Suite).
• Experience or interest in creative tasks such as graphic design, copywriting, or video editing.
• Knowledge of marketing operations, workflows, reporting, or automation tools (Zapier, Airtable).
• Experience with event coordination (virtual or in-person).
• Interest in experimenting with AI tools for marketing and operations.