HubSpot Administrator
Posted on February 22, 2026 (3 months ago)
This job post is archived - the company is no longer hiring for this position.
Check out other job posts of this company here!About MD Integrations
At MD Integrations, we partner with digital health brands to power clinical care at scale. We specialize in men's and women’s health, dermatology, endocrinology, and weight management, offering telehealth solutions that help patients receive expert, personalized care—all from the comfort of their home. Join our team and be part of the movement to make specialty care more accessible and impactful.
MD Integrations is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are unable to support US visa sponsorship at this time.
Overview
We are seeking a mid-level HubSpot Administrator to own and continuously improve our HubSpot instance across a fast-growing, evolving organization, working closely with Marketing, Sales, and Customer Success team members for their daily operating needs. This role is hands-on and execution-focused, with primary accountability for HubSpot administration, configuration, automation, and reporting, and a key member in the company’s evolving data-driven approach to solving problems proactively.
About the Role
The HubSpot Administrator is a builder, hands-on doer, and thought partner who will develop a newly implemented HubSpot instance to balance daily operations with future scale and maturation. You’ll collaborate with Marketing, Sales, Customer Success, Legal, and Finance to evolve HubSpot into a system teams trust and rely on for clean data, frictionless processes, and reliable reporting. Reporting directly to the P/COO, this role operates with autonomy, identifying needs and proposing scalable solutions.
Key Responsibilities
HubSpot Administration & System Ownership
- Serve as the primary owner and administrator of HubSpot, supporting Marketing, Sales, Customer Success, Legal, and Finance.
- Build, iterate, and continuously improve a newly implemented HubSpot instance to scale with the business and meet user needs.
- Configure objects, properties, pipelines, lifecycle stages, permissions, and integrations to support evolving workflows.
- Maintain system hygiene, data quality, de-duplication of records, and documentation to ensure long-term usability and consistency.
Reporting & Dashboards
- Build and maintain dashboards and reports for Marketing, Sales leadership, Customer Success, and Finance.
- Partner with RevOps to ensure reporting supports revenue visibility, quota tracking, activity tracking, exceptions reporting, forecasting inputs, and funnel performance analysis.
- Ensure HubSpot data is structured to support reliable reporting across the full customer lifecycle.
- Proactively identify reporting gaps and recommend improvements to data capture or workflow design.
- Advise on future build of data operations and revenue operations, including cross-collaboration with other key team members.
Stakeholder Partnership & Requirements Discovery
- Become a centralized source of trusted data, using HubSpot as the key repository and bringing the organization’s evolving data and revenue operations strategy to life.
- Partner with stakeholders to articulate business needs, underlying problems, and desired outcomes.
- Translate ambiguous or competing requirements into well-designed HubSpot solutions.
- Negotiate tradeoffs and create thoughtful end-to-end workflows.
- Clearly communicate system impacts, constraints, and recommended approaches to non-technical stakeholders.
Automation & Workflow Optimization
- Design and implement HubSpot automations focused on reducing manual entry, minimizing human error, and improving throughput across teams.
- Identify opportunities to streamline lead management, deal progression, customer handoffs, and post-sale workflows.
- Ensure automations reinforce consistent processes without creating unnecessary complexity or brittleness.
Qualifications
- 3–7 years of experience administering and optimizing HubSpot in a production environment.
- Strong hands-on experience with HubSpot configuration, workflows, automation, and reporting.
- Experience supporting multiple stakeholder groups (Marketing, Sales, Customer Success, Finance) within a single CRM instance.
- Demonstrated ability to operate in a lean environment with minimal process, high autonomy, and evolving requirements.
- Proven ability to extract requirements, diagnose problems, and recommend solutions.
- Strong communication skills and comfort working with both technical and non-technical stakeholders.
- Strong business and product judgment, with comfort navigating ambiguity and managing competing priorities.
- Demonstrated ability to synthesize inputs from various domains into actionable product/project plans and manage to a schedule.
What We Offer
- Competitive salary commensurate with experience. This role is budgeted in the range of $80,000 - $100,000, DOE.
- Comprehensive benefits package including 75% subsidized health insurance, dental, vision, paid time off, and a 401(k) with company match.
- Professional development opportunities and on-the-job training.
- Flexible work arrangements — we are a fully remote team collaborating synchronously and asynchronously.
- Collaborative and supportive work environment encouraging idea sharing and contribution to company success.
How to Apply
To apply, click the "Apply now" button on this job posting.
Additional Information
MD Integrations is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company is unable to support US visa sponsorship at this time.