Office & Travel Manager (London office)
Posted on August 25, 2025 (about 12 hours ago)
Job Overview
Flo is the world's #1 health app on a mission to build a better future for female health. With over 400 million downloads and 75 million monthly users, backed by a $200M investment led by General Atlantic, it reached a $1B valuation in 2024. The company focuses on building the next generation of digital health products that are AI-powered, privacy-first, and clinically backed.
Role Description
We are seeking a highly organized and people-oriented Office & Travel Manager to lead daily operations in our London office and support global business travel needs. This is a full-time, on-site role requiring presence Monday to Friday.
Your Experience
Must have:
- 1+ year of experience as an Office Manager;
- Fluent English (spoken and written);
- Strong interpersonal and communication skills with a positive, can-do attitude;
- Excellent organisational, time-management, and multitasking abilities;
- Comfortable working with documentation and vendor coordination;
- Proficient in Google Workspace, Slack, and Excel;
- Calm under pressure and confident in solving unexpected problems;
- Culturally sensitive with experience in multinational environments.
Nice to have:
- Experience with corporate travel coordination or tools (e.g., TravelPerk, Concur);
- Familiarity with visa and immigration processes (UK, Schengen, US, etc.);
- Interest in office culture, event planning, or branding the workspace.
Key Responsibilities
Office Management (Core Focus):
- Manage all aspects of day-to-day office operations including supplies, snacks, lunches, deliveries, and workspace setup;
- Ensure proper office maintenance of equipment, furniture, and facilities;
- Maintain clean and well-stocked kitchen and common areas;
- Build and manage relationships with vendors and service providers;
- Organise deliveries and equipment shipments for remote team members;
- Act as a liaison for health & safety, ensuring the office meets UK compliance standards;
- Support the IT team with minor onsite equipment needs;
- Oversee swag inventory and manage distribution to employees;
- Assist with onboarding and offboarding processes, including preparing welcome kits;
- Foster a warm office atmosphere aligned with global values;
- Help coordinate team-building activities and local cultural events;
- Partner with People & Culture to support employee wellbeing initiatives;
- Perform other ad-hoc tasks to keep the office running smoothly.
Travel Support (Light Scope):
- Assist with planning and coordinating international business travel for employees using the TravelPerk platform;
- Assist employees with visa support (EU, US, UK);
- Advise on travel logistics, required documents, insurance, and safety protocols;
- Ensure compliance with travel policies and support cost-effective solutions.
Salary
Annual salary range: £43,000 - £52,000 GBP. Salary ranges may vary based on skills and experience.
Work Culture and Benefits
Flo is a mission-led, product-driven team that values fast-paced work, ownership, and quality. They offer a competitive salary, performance incentives, paid holiday, sick leave, female health leave, enhanced parental leave, professional growth opportunities, flexible working arrangements, sabbatical after 5 years, and various health, pension, and wellbeing perks. They are committed to diversity, equity, and inclusion.
How to Apply
Please apply via the Flo Health job board on Greenhouse at the given URL or use the apply button on the job post page to submit your application. Make sure to provide all required information including your resume/CV and cover letter if applicable.
Additional Information
If interested in a career at Flo Health, you can create a job alert on their site to get future opportunities sent to your email.