Office & Travel Manager (London office)
Posted on August 11, 2025 (2 days ago)
About Flo
Flo is the world’s #1 health app on a mission to build a better future for female health. Backed by a $200M investment led by General Atlantic, Flo became the first product of its kind to reach a $1B valuation in 2024. With 6M paid subscribers and the highest-rated experience in the App Store’s health category, Flo focuses on AI-powered, privacy-first, clinically backed digital health solutions to help users know their body better.
The Job
We are looking for a highly organised and people-oriented Office & Travel Manager to lead daily operations in our London office while also supporting global business travel needs. This is a full-time, on-site role requiring office presence Monday to Friday.
Your Experience
Must have:
- 1+ year experience as an Office Manager
- Fluent English (spoken and written)
- Strong interpersonal and communication skills with a positive, can-do attitude
- Excellent organisational, time-management, and multitasking abilities
- Comfortable working with documentation and vendor coordination
- Proficient in Google Workspace, Slack, and Excel
- Calm under pressure and confident in solving unexpected problems
- Culturally sensitive with experience in multinational environments
Nice to have:
- Experience with corporate travel coordination or tools (e.g., TravelPerk, Concur)
- Familiarity with visa and immigration processes (UK, Schengen, US, etc.)
- Interest in office culture, event planning, or branding the workspace
What you'll be doing
Office Management (Core Focus):
- Manage all aspects of day-to-day office operations, including supplies, snacks, lunches, deliveries, and workspace setup
- Ensure proper office maintenance – keeping equipment, furniture, and facilities in good condition
- Maintain clean and well-stocked kitchen and common areas
- Build and manage relationships with vendors and service providers
- Organise deliveries and equipment shipments for remote team members
- Act as a liaison for health & safety and ensure office meets UK compliance standards
- Support the IT team with minor onsite equipment needs
- Oversee swag inventory and manage distribution to employees
- Assist with onboarding and offboarding processes, including preparing welcome kits
- Foster a warm and welcoming office atmosphere aligned with global values
- Help coordinate team-building activities and internal events tailored to local cultural norms
- Partner with People & Culture to support employee wellbeing initiatives
- Perform other ad-hoc tasks as needed to keep the office running smoothly
Travel Support (Light Scope):
- Assist with planning and coordinating international business travel for employees (using travel platform TravelPerk)
- Assist employees with visa support (EU, US, UK)
- Advise on travel logistics, required documents, insurance, and safety protocols
- Ensure compliance with travel policies and support cost-effective solutions
Salary
Annual Salary Range (may vary based on skills and experience): £43,000 - £52,000 GBP
How we work
Flo is a mission-led, product-driven team that moves fast, stays focused, and takes ownership from brief to build to impact. The culture values debate, shared decisions, craft, purposeful shipping, and high standards. Team members take their work seriously and demonstrate commitment, resilience, and drive for better health outcomes.
What you'll get
- Competitive salary and annual reviews
- Opportunity to participate in Flo’s performance incentive scheme
- Paid holiday, sick leave, and female health leave
- Enhanced parental leave and pay for maternity, paternity, same-sex and adoptive parents
- Accelerated professional growth through world-changing work and learning support
- Flexible office + home working, up to 2 months a year working abroad
- 5-week fully paid sabbatical at 5-year Floversary
- Flo Premium for friends & family, plus more health, pension and wellbeing perks
Diversity, equity and inclusion
Flo values differences and hires based on merit, skills, and what candidates bring to the role. The company is an equal opportunity employer and welcomes applicants from all backgrounds, communities, and identities. The privacy notice for job applicants is available on the Flo website.
How to Apply
To apply for the Office & Travel Manager role, please visit the job application page on Flo Health's career site. Fill in the required fields including your personal details, resume/CV, and cover letter. Answer the voluntary self-identification questions if you choose. Submit your application via the online form provided. The office address for this role is International House, 4th Floor, 1 St. Katharine's Way, London, E1W 1UN.