About the Role

Key Responsibilities

• Create and maintain department-level P&L statements for each business unit
• Categorize all revenue and expenses by department, ensuring transactions are allocated correctly
• Review shared or lump-sum transactions and itemize or allocate costs across departments as needed
• Partner with leadership to track profitability by department
• Assist with accounting processes including month-end close, reconciliations, and reporting
• Develop systems or tools (e.g., spreadsheets, dashboards, or integrations with QuickBooks) for more transparent and efficient tracking
• Monitor cash flow and budgeting, flagging risks and opportunities
• Support financial forecasting and staffing planning based on client volume and growth projections

Qualifications

• 5+ years in accounting or controllership roles, preferably with non-profit or startup experience
• Strong understanding of multi-department or multi-entity financial reporting
• Expertise in QuickBooks or similar accounting software
• Advanced proficiency in Excel or Google Sheets (data modeling, pivots, and lookups)
• Proven ability to allocate shared expenses and reconcile departmental reporting
• Strong communication and documentation skills — able to turn complex financial data into clear insights
• Prior fractional, consulting, or small-business controller experience preferred

What Success Looks Like

• Each business unit has clear, accurate, and regularly updated financials
• Shared costs and cross-department expenses are correctly allocated
• Profit-share calculations are reliable and easy to review
• Leadership has real-time visibility into department-level performance, cash flow, and hiring readiness

Role Details

• Part-time with potential to expand to full-time
• Location: Pittsburgh, PA